Everyone. Hates. Remembering. Passwords. Everyone.

And yet, it’s impossible to do our work without them, isn’t it? Because there’s so much cyber-crime about (it’s the fastest growing crime in the world right now).

What a conundrum. You need a long, randomly generated password to stop criminals brute force guessing it using clever software.

But the longer and more random it is… the less likely it is you’ll ever remember it.

Luckily, I bring good news. There’s a short-term fix to this. And a long-term fix on the way. We’ll start with the long-term.

Microsoft has declared open war on passwords. It absolutely hates them. And would prefer we all used biometrics instead – such as our fingerprints.

It’s declared this the year it’s going to work its hardest to kill passwords and replace them. Already 150 million people every month use Microsoft’s passwordless sign-in to get into their Windows computer.

I think it will take a few years for this to trickle down and affect businesses round here. So here’s what you can do in the meantime to make life easier for you and your team.

I call this my Passwords 1-2-3. It’ll make your business safer against cyber criminals, but also make daily operations less stressful for everyone.

1. Use long, randomly generated passwords

The longer they are, full of randomly generated characters; the harder you’re making it for computers to brute force guess your password. For example, a 16 character long randomly generated password will take about 420 trillion years to crack. I’m not kidding!

2. Track them with a password manager

This is the secret to making your life easier. Not many people can remember a randomly generated 16 character password. But a password manager can, on your behalf. And yes they are safe to use. We highly recommend them. For example, if one of your staff leaves and they’ve been using the company password manager, you can lock them out of all systems with the push of a button.

3. Use multi-factor authentication

This adds an extra layer of security. You know when you login to your bank, you have to generate a code on a separate device. That’s exactly what this is. It proves to the app that it’s you. There are various levels of this, from receiving text messages (not recommended) to generating codes, to having a physical device you plugin to your computer.

Can we help make passwords less of a hassle for you and your team?